(Contributed by Visual Mapper)
Method neutral in my opinion, is going to revolutionize the ways in which we create, manage and exchange our information processes. If you’ve been following my blogs to date, you’ve probably read my thoughts regarding, a new software application.
This app is without a doubt going to challenge, change and improve our information handling at the personal, academic and business levels.
Mindsystems is the developer and Amode is the product; remember that name because you’ll be hearing a lot about this software associated with information/knowledge management.
Imagine having access to a software application that enhances your management skills EXPONENTIALLY! You’ll be able to effectively aggregate data, contextualize information and database relevant knowledge essential to your personal, academic and business successes.
This is done by having at your finger tips access to a workspace that provides multiple productivity tools. These include, a tree structure, Gantt, calendar, multiple project view (briefcase): import and export functions to and from MS Office, Open Office, outlook and yes even Mindjet Mind Manager.
Process, project and systems management is the FOCUS of Amode, so move beyond your current information handling capabilities, and you’ll become more valuable to yourself, your colleagues, clients and your future potentials.
So let’s start creating, managing and exchanging information in a flexible workspace using the METHOD NEUTRAL approach.
The revolution starts RIGHT NOW!
Increasingly these days we are being told the way in which we should work. We are told we should work synchronously, which means everyone talking to everyone else. It means that everything should be totally collaborated … in fact we should be connected with everyone all the time.
Perhaps that is being over dramatic, but do these suggested high levels of ‘synchronous’ collaboration represent a sensible way to work? Or do they just represent more complication?
Before we answer this question, let’s consider the word ‘collaboration’.
Wikipedia defines the concept as:
Collaboration (co+labor+action) refers abstractly to all processes wherein people work together —applying both to the work of individuals as well as larger collectives and societies. As an intrinsic aspect of human society, the term is used in many varying contexts such as science, art, education, and business. In certain political contexts, the term “collaborator” may refer (pejoratively) to individuals who are claimed to have been working with an outside entity against their own societies.
The first observation is that ‘collaboration’ can be both a positive and a negative thing. Certainly the positive aspect is being strongly promoted by many large organisations selling services such as on-line meetings, teleconferencing and video conferencing in so called ‘converging technology’ solutions.
Indeed large organisation buying this type of technology are now appointing senior managers with titles such as ‘Manager, Collaboration’.
Let’s think for a few minutes about the way we actually should work and ask the key question: ‘Do these collaboration solutions actually help us reach better decisions, save time, save resources and help us become more effective?’
The major characteristic of the majority of these solutions is ‘synchronization’ or a ‘synchronous solution’.
The Wikipedia definition is:
Synchronization is the coordination of occurrences to operate in unison with respect to time. This process can be a premeditated arrangement set forth on a parallel time scape, or it can be an observable coincidence in eventuality.
Does this approach make sense in either personal or organisational terms? Consider the major road blocks in organisations when developing a major project or proposal. They include:
- The difficulty in convening meetings due to time or distance problems
- Gaining stakeholder approval with, again time & distance being an issue, but also the easy access to pertinent and timely information
- Transparency of process
Does the ‘synchronous’ solution solve these problems? Well in part the answer is a resounding ‘Yes’, but in other ways and equally resounding ‘No’.
Surely we should talk only when we need to, see and meet other people when we want to … have access to all the resources, data and information when we need it and certainly we need to be connected to everything. In other words we need instant access to information, to documents, to files but above all we should be able to work out our own best place.
So it is suggested that while ‘synchronous’ activities are important, ‘asynchronous’ activity is critical. This latter word is normally associated the data transfer world (ATM: asynchronous transfer mode) where small, encoded packets of data are transferred between two end points. So, it is being suggested that some activities occur best when operating in a more intimate way as against ‘everything/body talking to everything/body in real time’.
In the last analysis the individual needs to step back and digest, analyse and synthesize information into meaningful solutions in an efficient way that is both unique and comfortable to that individual.
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In any database there are two way to deal with external documents and in Amode there are four ways. They are:
- “Copy and paste” the contents of a document into the notes section. This is only valid if the document is capable of being copied. For example a Word or OpenOffice document.
- “Attaching” the document. This action actually embeds the document into the Amode (or database) file.
- “Dragging and Dropping”. A file may be dropped into the Notes section of Amode and an image of the first page of that document can be seen as a visual reference. Double clicking the image opens the native document. This works with many document types such as Word, PDF, Excel, PowerPoint, SmartDraw etc. Technically the document is embedded in the Amode file as with “Attaching”
- “Linking” This creates a hyperlink between the document and the Amode file. The file is NOT embedded.
Conclusion
The message is simple: if you wish to keep you Amode file (or indeed and information handling file) small and therefore fast in operation you should link files not attach them. Attachements are valuable when the Amode file is to be portable: e.g. when you need to send a file to another person or computer.
As an example:
- If 50 one megabyte files were attached the resulting Amode file would be in excess of 50 MB
- If the same 50 files were linked the resulting Amode file would only be a few KB in size
Question: Which of the two files do you think will open and save the fastest … the 50MB one or the few KB one?
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